Receiving an Ofsted rating that left you disappointed can be frustrating. After all the effort put into your setting, it doesn’t seem right. We’ve tackled the Ofsted inspection ourselves with our very own Blossom Tree setting – and came out the other side with an Outstanding! We want to help settings do the same. Get your rating from Good to Outstanding with our methods, tools and advice from Early Years experts who actually did it.
Ofsted Nursery Ratings
Let’s break it down. There are 4 ratings Ofsted assigns. These are: Inadequate, Requires Improvement, Good, and last but not least, Outstanding. What does each rating mean exactly?
Inadequate
The lowest rating Ofsted hand out is “Inadequate.” This states that the setting does not provide proper or an acceptable quality of education and care for children. Serious improvements will have to be made immediately (or at least in time for the next inspection in the following 3 years).
Requires Improvement
For an Ofsted Requires Improvement nursery, you provide an acceptable quality of education and care for children, however, it still needs work. Areas needing improvement will be identified by your inspector.
Good
This is where you’re most likely sitting. For an Ofsted Good rated nursery, you usually receive a brief, 1-day inspection as they provide for all children’s needs and prepare them well to continue their education journey.
Outstanding
And finally, “Outstanding.” To receive this rating, your nursery needs to be exceeding expectations on every level and ‘stand out’ from the average. From practitioners to administrators to children. At an Ofsted Outstanding nursery, your staff are brilliant role models who put caring for the children first. And the children are well-behaved and happy.
Bonus
Outstanding settings receive fewer inspections. (unless concerns are raised).
How does the Early Years Inspection Handbook help?
To achieve an Outstanding, The Early Years Inspection Handbook needs to be studied and its principles put into practice at your setting. This is the guide your inspector will follow to a tee, so everything you need is there – it’s the execution that can get a bit tricky.
Expert tip
Audit your setting against these criteria. This will help you -and your staff- gain a thorough understanding of what an Outstanding setting entails.
Pay extra attention to part 2 of the handbook for your Ofsted nursery. This includes the evaluation schedule which specifically sets out clear criteria for each inspection judgement. Your inspector will be trained to use these grade descriptions when confirming grades. Therefore, it’s important for you and our staff to have a good read of this handbook.
Covid-19 Handbook Update
As an act to support the EY sector during the pandemic, in April 2020 the government temporarily disapplied and modified certain elements of the EYFS statutory framework. If EY providers make use of any modifications and disapplicatons, details on where to apply ‘reasonable endeavours’ and ‘best endeavours’ are included.
Insider tip
Take note of your policies and procedures. Inspectors are unlikely to check all policies, however, according to the Early Years inspection handbook, ones to get ready most likely are:
- Recruitment records
- Staff qualifications and deployment
- Staff training for safeguarding practice and procedures
- Records of complaints
How to do this using Blossom?
Practitioners can access The Early Years Inspection Handbook anytime once uploaded to the Blossom platform.
Getting that 24hrs notice
The anticipated phone call finally comes. You can expect to receive a telephone call at around midday on a working day before the start of the inspection.
You will always get 24 hours notice unless Ofsted has received a concern about your nursery. In that case, this will trigger a surprise inspection.
After the call, you will be surprised how quickly the word spreads of the anticipated inspection in your setting. You want to have control over it as you do not want panic to ensue. After you hang up, try to resist the urge to frantically make a ‘to-do list. We’ve saved you the trouble. Here’s our one:
- Let everyone at your setting know
- Neaten and tidy anything that needs it
- Make staff feel confident and calm (see what we did below!)
- Encourage staff to share previous inspection experiences
Doing all this makes the inspection less daunting for your staff (and you).
Blossom Tree’s Own Inspection Experience
You may be interested to know that the night before our own inspection, we threw a pizza party! It was more of a celebration of what we had accomplished together as a nursery. This excited and relaxed energy carried into the inspection the next day – which the inspector immediately picked up on.
Documents to have ready
It is no secret that your Ofsted nursery inspector will need to review certain important documentation during their visit. And you need to be ready. Fiddling around at the eleventh hour to find papers is the last thing you want on the day (and it is avoidable stress).
Sorting documents for the inspection can get a bit confusing and stressful. Our main piece of advice is to prepare these the day before the inspection. Here are the documents that need to be readied according to page 9 of The Early Years Inspection Handbook:
- List of current staff and their qualifications, including in paediatric first aid
- Register/list showing the date of birth of all children on roll and routine staffing arrangements
- List of children present at the setting during the inspection (if not shown on the register)
- Disclosure and Barring Service (DBS) records and any other documents summarising the checks on, and the vetting and employment arrangements of, all staff working at the setting
- All logs that record accidents, exclusions, children taken off roll, and incidents of poor behaviour
- All logs of incidents of discrimination, including racist incidents
- Complaints log and/or evidence of any complaints and their resolutions
- Safeguarding and child protection policies
- Fire-safety arrangements and other statutory policies relating to health and safety
- List of any referrals made to the local authority designated person for safeguarding, with brief details of the resolutions
- Details of all children who are open cases to social care/children’s services and for whom there is a multi-agency plan.
How to do this using Blossom?
Blossom customers are able to find nursery, staff, and child files instantly. Documents can be uploaded to the system for cloud-based storage and quick, stress-free access. Plus you are able to generate formative reports (such as termly/half-termly reports) to make Ofsted inspections less stressful.
Inside the inspector's mind
Let’s get inside the mind of the inspector for a second. If you know what the inspector is looking for, you can ensure that your setting meets those requirements. It’s important to create an open and honest dialogue with your Ofsted nursery inspector. Remember, these are people who have been Ofsted Outstanding nursery teachers and leaders themselves. So there’s no “pulling a fast one” with them.
How an inspector prepares for the inspection
They will conduct sufficient research on you and your setting. They will pick up information from a variety of sources such as word of mouth, and of course your website.
What types of evidence do they gather?
Inspectors must spend as much time as possible gathering evidence about the quality of care, teaching, and learning. According to the handbook, they will:
- Observe the children at play
- Talk to the children and practitioners about the activities provided
- Talk to parents to gain their views on the quality of care and education provided
- Observe the interactions between practitioners and children
- Gauge children’s levels of understanding and their engagement in learning
- Talk to practitioners about their assessment of what children know and can do and how they are building on it
- Observe care routines and how they are used to support children’s personal development, including the setting’s approach to toilet training
- Evaluate the practitioners’ knowledge of the EYFS curriculum.
How will an inspector decide their judgements?
Based on evidence gathered (and the criteria set out in part 2 of the handbook as set out above) your inspector will put forward a grade for your setting.
How to do this using Blossom?
Blossom customers are able to provide this evidence easily with features such as:
- EYFS tracking and learning
- Cohort tracking
- Observations and Reports
How are the parents involved in the inspection?
It is essential to notify parents that an Ofsted inspection will be taking place. Remember, Ofsted nursery ratings are important to your parents as well. The inspector will make sure to chat to parents and gather evidence on their opinions of your setting. So send out a notification email or text so that they’re not caught off guard.
Things the inspector is looking to find out are:
- Parents’ overall satisfaction with the service and care provided to their child (ren).
- How involved are the parents at the setting?
- Any concerns they may have/ areas for improvement
We’ve made this easier for Blossom customers with our easy-to-use and modern Parent App. It enables parents to:
- Receive diary updates, highlighting special moments
- Be involved in their child’s learning and development with Learning Journeys
- Continue their child’s education at home with Home Observations
- Enjoy paperless billing (with automatic reminders)
- Communicate with the nursery instantly with 2 - way messaging (in beta testing)
Tips for safe recruitment in EYFS
It is vital to have and practice strict recruitment policies at your setting. These should prioritise children’s safety and wellbeing. You need to ensure that you monitor and improve your recruitment processes. They need to be continuously improving as children’s safety is of paramount importance. Here are some policies that you should implement:
Appropriate policies:
Write out the approach that you take to recruiting staff or volunteers to work with your children. Cover your policies and procedures in detail. This makes sure that you carry out thorough and legal policies and procedures.
Barring and disclosure checks:
Early years services must have clear and current policies which set out proper disclosure and barring checks for potential recruits. By doing this, you prevent employing someone who has been barred from working with children.
Right to work checks:
With this check, you make sure that prospective employees are legally able to work within the UK. The law states that under the Immigration, Asylum and Nationality Act 2006, as amended by the 2016 Immigration Act, employers need to check this. Failure to comply with this may not only result in heavy legal penalties for you, but makes children vulnerable to potential risk.
Check qualifications:
This one should be obvious, but you always need to check that any prospective early years employee is actually qualified to work with children. If you decide to go forward with an interview, ask them to bring along their certificates and other evidence of qualifications. Having them in your hands allows you to examine the original documents for authenticity and make copies for your records. In England, you can go a step further and check qualifications with the Department for Education on the website.
Don’t forget about checking references!
This may be obvious but be sure to contact previous employers directly to verify their credibility.
Don’t discriminate:
At all stages in the recruitment process (and in life generally), it is imperative that you do not adopt any attitude of discrimination. Not only is it illegal, but you want to create a recruitment process that focuses on respect, equality, inclusivity, and diversity. This sets the tone for your setting overall.
Insider tip:
Make job offers conditional. Offers only become binding once it satisfies any stipulated conditions you may set out. This adds an extra layer of protection to your nursery.
Safeguarding
Early years settings should be safe environments where children can learn and develop without the threat of abuse or harm. Although inspectors will not provide a separate grade for this crucial aspect of a provider’s work, they will always make a written judgement in the report about whether the arrangements for safeguarding children are effective.
It is clear that the Covid-19 pandemic has increased safeguarding risks EY settings. Make a point to inform your inspector on how you have adopted your approach and policies to ensure that:
- Vulnerable children, including those with SEND, are encouraged to attend the provision
- Your procedures remain effective for supporting those at home and those attending your setting
- Parents and carers are informed of any developments/ changes
- Staff are looked after properly
Master learning walks
The learning walk on your inspection day encompasses a 15-20 min walk with the manager and inspector. And this is the time to let the nursery shine! If your nursery follows a specific pedagogy (e.g. you like learning outside) inform the inspector. If you have certain activities planned, again inform your inspector so that they can make time to observe this.
It’s good to focus on things you are doing well (rather than what needs some work). If you wish, you can delegate some duties of the walk to other managers/ leaders in your setting. However, ensure that they are well prepared – with specific points to highlight. Overall, make it a celebration of your nursery’s achievements and what impact it has made.
Insider tip:
If you’re sitting with an Ofsted Good nursery, conducting a mock learning walk is excellent preparation to hit your learning walk out of the park. And it can get those nerves down and your confidence up. Practice your learning walk every couple of months so that when the time comes you’re a pro.
What is reflective practice?
Razia Nurmohamed, Quality Director at our very own Blossom Tree, shares her thoughts:
“Reflective practice is a critical tool to improve. It helps us to think honestly and raises our self awareness. This self analysis is uncomfortable for many people until they realise the impact it has on developing and extending their knowledge and practice. It is a continuous process that guides our decision making and drives our individual and collective practice forward. It is important to consider the positives as well as considering things that don’t always go well. We incorporate the 3 i’s into everything we do from planning to behaviour management to any change we wish to implement. These are all analysed and evaluated. The impact of this self reflective practice takes us [children, staff and parents] from strength to strength.”
Some suggestions to encourage reflective practice at your setting:
- Staff meetings, management meetings,
- Room leader meetings,
- Parent forums,
- Parent and staff questionnaires,
- Suggestion boxes,
- Parent comment books,
- Peer observations,
- Manager spot checks,
- Discussions with children about their likes and dislikes.
Joint observations:
At some point during your inspection, there will come a time for joint observations. This is when the inspector and manager (or assigned leader) will take part in observing activities together. According to the handbook, Joint Observations should enable the inspector to:
- Gain an insight into the effectiveness of the provision’s professional development programme for practitioners
- Learn about the provider’s view of staff’s interactions with children
- See the quality of the implementation of the curriculum/educational programmes
- Consider how effectively the manager supports staff to promote the learning and development of all children.
Insider tip:
What they are mainly looking for is the manager’s ability to recognise anything done well and more importantly anything that needs improving. How well you observe will relate to solutions you put forward to better the nursery and methods you put in place to continue operating at a high standard. This is what your inspector is evaluating.
What about policies?
Inspectors are unlikely to check all policies held by the provider. However, they most likely will consider your setting’s:
- Recruitment records
- Staff qualifications and deployment
- Staff training for safeguarding practice and procedures
- Records of complaints
What are the 3 I’s?
When it comes to Ofsted nursery ratings, consider the 3 I’s. Separately they are: intent, implementation, and impact. However, it should be noted that your inspector will not judge them separately. Rather, they will reach a single graded judgement for the quality of education at your Ofsted nursery (backed by the evidence they’ve gathered during their inspection).
But what does each ‘I’ actually mean?
Intent
When Ofsted using the word ‘intent’ they are referring to your setting’s overall way of working. Mainly, the aims you have to help your children develop and learn. So whatever particular educational approach you take (whether it be Montessori like ours or others), show how it centres around the children’s growth. Your inspector will be looking how your ‘intent’ helps children make progress across the seven areas of learning and is play-based.
Implementation
This is about how you exercise your stated ‘intent.’ What do you do every day at your setting that ensures your children are making progress? This is what your inspector will be looking for. Specifically, your inspector will examine:
- What resources you make available
- How do practitioners interact with children
- What opportunities for progress and growth you provide
Impact
How do you know that what you’re doing at your setting is making a difference? This is what the final ‘I’ refers to. Show your inspector the impact your setting has on your observations and assessments for each child. On top of this, describe to your inspector how well you do in fact know your children. Talk about their likes and dislikes (as well as any milestones hit since joining your nursery).
Insider tip:
The Covid-19 pandemic has a very real and serious impact on children and their development. Be prepared to show how your children’s needs and wants are being met in the context of the virus.
How to do this using Blossom?
Our Blossomers are able to link all observations to both EYFS and Montessori frameworks, as well as track observations and child development to show the inspector what the 3 I’s mean at their setting.
Note:
Blossom will be updating its platform to include both the Birth to 5 Matters and Developments Matters documents to comply with the new EYFS framework starting in September this year.
How to prepare staff
Make The Early Years Inspection Handbook familiar and readily available. It need not be a scary/stressful document. Chat about it now and then in the common room over tea. The more staff understand what constitutes an Ofsted Outstanding nursery, the more confident they will be on inspection day.
Tips to help staff prepare. Staff can ask themselves:
- What impact have I made as an individual to this setting and its children?
- What do I do well?
- What are some positive changes that I have made?
Understandably, some of your staff may experience anxiety around the inspection. Especially if there is pressure to boost the rating. Do not ignore this. And, of course, do not add to the pressure – they’re already aware of the importance. Ofsted nursery ratings matter to staff very much as well. Remind them that it’s alright to acknowledge mistakes, and emphasis that the inspection is a celebration of accomplishments that your staff should be proud of.
How to do this using Blossom?
Blossomers are able to upload and store The Early Years Inspection Handbook on the Blossom platform for continued, easy access. Our Staff Rota lets employees know who will be present on the day of inspection, and our child attendance tracking features make it simple to see which children (and therefore parents) will be participating.
Questions you will be asked
Unsurprisingly, you can expect to be asked a variety of questions on inspection day. Some are directed at the manager, others Room Leaders, and so on. It’s imperative that you answer all questions with 100% honesty because sooner or later the inspector will find out. (And rest assured that lying won’t work in your favour to bump up your rating).
OFSTED Questions
Check out these examples of inspection questions:
Safeguarding:
- If you had any safeguarding concerns about a child, what action would you take?
- Who would you approach or contact if you had any safeguarding concerns regarding a child or adult?
- What are the types of abuse?
Key children & their development/Observations:
The inspector will most likely ask several staff members about one of their key children and their development questions such as:
- What was your child’s starting point and what stage of development are they in now?
- Is your child in the right development stage, are they behind or exceeding age bands?
- How do you use your relationship with parents when settling a child?
Questions to Room Leader:
- How do you monitor/check children’s observations?
- If a teacher is reading a story very badly, what would you do?
- What’s your daily routine?
General Questions:
- What qualifications do you hold?
- Have you had supervision? How do you get your point across?
- What is your relationship like with other staff members?
Make all events past and present shine
Your inspector only sees a snapshot of your setting on inspection day. They don’t know you had a potato planting session a couple months ago, or about that parent picnic…Therefore you need to show them. Photos are excellent tangible evidence that your inspector can collect all in support of improving your rating.
How to do this using Blossom?
Blossom’s diary feature sends parents daily updates of their child’s activities (photos and videos), as well as highlights ‘golden moments,’ making it much faster and easier to show off.
List of things not to do
Now that we’ve covered everything you should do on the day, what should you avoid?
The two most important things not to on the day are:
- Panic, and make others panicked
- Do activities you have never done before
The main rule is: Keep calm and stick to what you know and do well. Your inspection day is not the time to try anything new.
We have heard horror stories of nurseries attempting new activities on inspection day and children piping up saying, “Why are we doing this? We’ve never done this before...”
How to get an Ofsted Outstanding
Ofsted nursery ratings are stressful for any setting. Boosting your rating from an Ofsted Good nursery, to an Ofsted Outstanding nursery will not happen overnight – but it’s clear that it’s not impossible either.
Here are the main pointers to take away:
- Ensure that all staff have a clear understanding of the Early Years inspection handbook
- Audit your setting against the grade descriptors in the Early Years inspection handbook as preparation
- Ready all documents and tidy anything necessary during the 24 hours notice period
- Notify parents immediately and encourage them to be a part of the inspection process
- Establish an open and honest dialogue with the inspector from the outset
- Be able to provide evidence of the high quality care being provided at your setting
- Be ready to demonstrate that all children's needs have been assessed in the context of the Covid-19 pandemic
- Be prepared to discuss policies and procedures at your setting - and how they place paramount importance on children's well being
- Ensure that your learning walk is well-prepared and highlights the positives at your nursery
- Also provide evidence of reflective practice - with relevant examples
- Encourage staff to focus on their valuable contributions and achievements during the inspection
- Help prepare staff by familiarising them with expected questions and encouraging calmness with open discussions on previous inspection experiences
- Try not to panic and remember not to attempt anything new or untested on the day
- Above all encourage positivity and remember to celebrate your staff and setting!
